BSDFAS and the GDPR
General Data Protection Regulation which replaces the DPA
Data Protection Statement
Personal data we collect and why we collect it
Bishop’s Stortford DFAS takes great care of members personal data.
Society members have rights relating to their data. They should notify the membership secretary of any changes, additions or deletions to their information or if they wish to be removed from the database. Upon request, the membership secretary will inform a member of what data is held.
We hold members names and contact details for the legitimate interest of conducting our core activities which includes collecting subscriptions, notification of meetings, emergency contacts on outings, updating members on forthcoming events and sending newsletters. We hold, securely, any personal data which members have given us, whether electronically held or held on paper, stored in locked premises with restricted access.
Members’ details will be passed to "The Arts Society" to enable inclusion on the mailing of the quarterly magazine and other communications including information about any upcoming national events or items of legitimate interest.
Members’ details may be passed to "The Arts Society Area", or other affiliated societies for the purposes of disseminating relevant information of legitimate interest
We will not share members information with any other organisations.
Members data on our mailing list will be retained for the duration of their membership, or for two years from when we last hear from them.
What rights members have over their data
A member can request that we erase any personal data we hold about them. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Our contact information
Secretary – Contact details available on the current programme and the website.
Bishop’s Stortford Decorative and Fine Arts Society is not required to register with the Information Commissioners’ Office as it is a volunteer-run, not-for-profit organization. It is also no longer necessary for it to obtain written permission to hold members' details on a database, be it an electronic or paper one.
However, it is necessary to inform members about what it might do with the data it holds. The following wording was drafted with the advice of the Information Commissioners' Office: -
a) Members' details will be processed fairly and lawfully and in accordance with the Society's legitimate activities.
b) Members' details will be disclosed to The Arts Society for the purposes of mailing the quarterly magazine The Arts Society Review.
The rationale behind these two paragraphs is as follows:
a) The wording of the first paragraph is lifted directly from the Data Protection Act. Its purpose is to reassure members that information will be processed in accordance with the law and their details will only be used for the Society's activities.
b) This paragraph is essential as all Societies share their members' details with NADFAS for the purposes of mailing the The Arts Society Review and essential committee communication such as the Societies Bulletin. The Arts Society only uses your members' details for the mailing the magazine. The Arts Society does not share members' details with anyone else.