The Constitution of BSDFAS
The Society shall be called the Bishop's Stortford Decorative and Fine Arts Society.
The objects of the Society are the promotion and advancement of the aesthetic education of the public and the cultivation and study of the decorative and fine arts for the benefit of the public. In furtherance of these objects the Society shall have power to arrange lectures and organize appropriate activities including visits to houses, collections, museums and other places of relevant interest.
Membership shall be open to anyone interested in furthering the objects of the Society on receipt of a signed written application. The Committee may limit the size of membership - provided that the total is at least as great as the capacity of the Society's meeting place.
(a) Members may bring guests to any lecture at a fee decided by the Committee.
(b) For study groups, outings and visits guests may be brought at the discretion of the Outings Secretary.
The Annual Subscription for membership will be such as shall be decided by the Annual General Meeting and shall be due on the 1st December in each year. Any member who has not paid by the 1st February shall cease to be a member.
The Officers of the Society shall be the Chairman, the Vice-Chairman, the Treasurer and the Secretary, all of whom shall be nominated annually by the existing Committee for election or re-election at the Annual General Meeting; all such nominations would be decided by the Committee. No Officer shall hold his/her respective Office for more than three consecutive years, with a maximum of six years as an Officer.
7. THE COMMITTEE
The Society shall be administered by a Committee of not more than twelve members, including the four Officers. Subject to the provisions of Clause 6, no member shall serve in any one position on the Committee for more than four consecutive years. The maximum consecutive length of service on the Committee is ten years. Retiring members, including Officers, shall not be eligible for re-election for three years, following their retirement from the Committee. In the event of any vacancy occurring, the Committee shall have the power to appoint another member, notwithstanding the rules laid down earlier in this paragraph, whose appointment shall be valid until the next Annual General Meeting.
8. NOMINATIONS FOR COMMITTEE
Nominations for membership of the Committee shall, with the consent of the nominee, be made in writing to the Honorary Secretary at least twenty eight days before the Annual General Meeting. Nominees should be proposed and seconded. Voting may be by a show of hands unless a ballot is requested.
9. ALTERATIONS OF RULES
The Committee shall have power to recommend an alteration of the Rules but no such alteration shall take effect until the same has been confirmed at a General Meeting. No alteration or amendment shall be made which would cause the Society to cease to be a charity at law.
10. ANNUAL GENERAL MEETING
The Annual General Meeting shall be held in November to transact the following business:
(a) To receive and if approved, to adopt a Statement of the activities of the Society and the Society's Accounts for the past year.
(b) To consider and if approved, sanction any recommended alteration of the Rules.
(c) Election of Officers and Committee.
(d) To appoint an independent Auditor.
11. SPECIAL GENERAL MEETING
A Special General Meeting may be convened at any time by the Committee and shall be convened within twenty one days from the receipt of a requisition in writing signed by not less than twenty members specifying the object of the Meeting. Notice convening a Special General Meeting shall be sent to the members not less than ten days before the Meeting and shall specify the matters to be dealt with.
At Committee meetings four members shall form a quorum, at General Meetings twenty members shall form a quorum.
13. MONIES AND FUNDS OF THE SOCIETY
The Honorary Treasurer shall receive all monies. All payments to be made on behalf of the Society shall be authorized by the -Committee. All cheques shall be signed by any two Officers from the Committee who shall not be spouses or common law partners.
14. WINDING UP
If at any General Meeting of the Society, a Resolution of which special notice shall have been given for the winding-up or dissolution of the society shall be passed by not less than two-thirds of the members present, then the Society shall be wound up, and if upon the winding-up or dissolution of the Society there remains after the settling of all liabilities any property whatsoever this shall not be paid to or distributed among members of the Society but shall be given or transferred to such other charity or charities established for similar charitable purposes as the Society shall decide.
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Last update 14/11/2012